Avant Aegis Sdn. Bhd. respects your privacy and is committed to protecting the personal data you provide to us through our website, business enquiries, project communications, employment applications, vendor dealings, and other business interactions.

This Privacy Policy explains how we collect, use, disclose, store, and protect your personal data in accordance with the Personal Data Protection Act 2010 of Malaysia, including its applicable amendments and the seven personal data protection principles: General, Notice and Choice, Disclosure, Security, Retention, Data Integrity, and Access.

1. Personal Data We May Collect

We may collect personal data from you when you interact with our website, submit an enquiry, request information, communicate with us, apply for employment, or engage with us for business purposes.

The personal data we may collect includes:

1. Name;
2. Company or organisation name;
3. Job title or designation;
4. Email address;
5. Phone number;
6. Business address;
7. Project or enquiry details;
8. Information submitted through contact forms;
9. Curriculum vitae, portfolio, certificates, or employment-related information, where applicable;
10. Technical website data such as IP address, browser type, device information, cookies, pages visited, and interaction data.

We only collect personal data that is necessary for lawful and legitimate business purposes.

2. How We Collect Personal Data

We may collect your personal data through:

1. Website contact forms;
2. Email, phone, WhatsApp, or direct business communication;
3. Meeting registrations, project discussions, proposals, and tenders;
4. Employment or internship applications;
5. Vendor, consultant, or partner registration;
6. Analytics tools, cookies, and similar website technologies;
7. Publicly available business sources, where relevant to our business relationship.

Where you provide personal data on behalf of another person, you confirm that you have obtained the necessary consent or authority to do so.

3. Purpose of Processing Personal Data

We may use your personal data for the following purposes:

1. To respond to enquiries submitted through our website;
2. To communicate with clients, consultants, contractors, vendors, and business partners;
3. To prepare proposals, quotations, project documentation, contracts, reports, and related deliverables;
4. To provide our services, including BIM, Digital Twin, Facility Management, IWMS, visualization, consultancy, and related digital architecture services;
5. To manage project coordination, technical support, meetings, and client servicing;
6. To process employment, internship, or collaboration applications;
7. To maintain internal administrative, financial, legal, and compliance records;
8. To improve our website, services, user experience, and marketing communication;
9. To send business updates, service information, or marketing communication were permitted by law;
10. To comply with legal, regulatory, contractual, tax, audit, or governmental requirements;
11. To protect our legal rights, business interests, systems, and security.

We will not process your personal data for purposes unrelated to the above unless required or permitted by law, or unless your consent has been obtained.

4. Disclosure of Personal Data

We may disclose your personal data to relevant parties where necessary for legitimate business, contractual, operational, or legal purposes.

These parties may include:

1. Employees, directors, officers, and authorized representatives of Avant Aegis;
2. Clients, project owners, consultants, contractors, and professional advisers involved in a project;
3. Technology service providers, hosting providers, cloud platforms, IT support providers, and software vendors;
4. Accountants, auditors, tax agents, lawyers, company secretaries, and insurers;
5. Recruitment or HR-related service providers, where applicable;
6. Government authorities, regulators, law enforcement bodies, or courts where required by law;
7. Any other party necessary for the fulfilment of our contractual, legal, or business obligations.

We will take reasonable steps to ensure that third parties who process personal data on our behalf are required to protect such data appropriately.

5. Security of Personal Data

We apply reasonable administrative, technical, and organizational safeguards to protect personal data against unauthorized access, disclosure, misuse, loss, alteration, or destruction.

These safeguards may include access controls, secure hosting, password protection, internal data handling procedures, confidentiality obligations, and other appropriate security practices.

However, no method of electronic transmission, internet communication, or digital storage is completely secure. While we take reasonable steps to protect your personal data, we cannot guarantee absolute security.

6. Retention of Personal Data

We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including business, contractual, legal, accounting, audit, and regulatory requirements.

When personal data is no longer required, we will take reasonable steps to securely delete, anonymize, or archive it in accordance with our internal retention practices and applicable legal obligations.

7. Accuracy of Personal Data

We aim to keep personal data accurate, complete, and up to date for the purposes for which it is processed.

You are responsible for ensuring that the personal data you provide to us is accurate and current. Please contact us if your personal data changes or if you believe that the personal data we hold is inaccurate.

8. Access, Correction, and Withdrawal of Consent

Subject to applicable law, you may request to:

1. Access your personal data held by us;
2. Correct or update your personal data;
3. Withdraw consent for certain processing activities;
4. Limit the processing of your personal data;
5. Request clarification on how your personal data is used.

To make a request, please contact us using the details provided in Section 15.

We may need to verify your identity before processing your request. We may also refuse or limit a request where permitted by law, such as where disclosure would affect the rights of another person, breach confidentiality, or conflict with legal obligations.

9. Cookies and Website Analytics

Our website may use cookies, analytics tools, tracking technologies, and similar mechanisms to improve website functionality, understand visitor behavior, enhance user experience, and support digital marketing activities.

Cookies may collect technical information such as browser type, device type, IP address, pages visited, time spent on the website, and referral source.

You may disable cookies through your browser settings. However, disabling cookies may affect certain website functions or user experience.

10. Marketing Communication

We may use your contact details to send business updates, service information, invitations, or marketing communication related to our services.

You may opt out of receiving marketing communication from us at any time by contacting us or using the unsubscribe mechanism provided, where available.

Even if you opt out of marketing communication, we may still contact you for non-marketing purposes, including project administration, contractual matters, legal notices, service updates, and transactional communication.

11. Cross-Border Transfer of Personal Data

Where necessary, your personal data may be transferred, stored, or processed outside Malaysia, including through cloud services, software platforms, hosting providers, or technical service providers.

Where such transfer occurs, we will take reasonable steps to ensure that your personal data is protected in accordance with applicable data protection requirements.

12. Third-Party Websites and Links

Our website may contain links to third-party websites, platforms, or services.

This Privacy Policy applies only to our website and business operations. We are not responsible for the privacy practices, content, security, or policies of third-party websites.

You should review the privacy policy of any third-party website before providing personal data to them.

13. Personal Data of Minors

Our website and services are intended for business, professional, and corporate use. We do not knowingly collect personal data from minors.

If you believe that a minor has provided personal data to us without appropriate consent, please contact us so that we may take reasonable steps to address the matter.

14. Data Breach Notification

In the event of a personal data breach, we will take reasonable steps to assess, contain, and remediate the incident.

Where required by applicable law, we will notify the relevant authority and affected individuals in accordance with applicable personal data protection requirements.

Malaysia’s Personal Data Protection framework now includes data breach notification requirements under the 2024 amendments and related Commissioner guidance.

15. Contact Us

For any questions, requests, complaints, or concerns regarding this Privacy Policy or the handling of your personal data, you may contact us at:

Avant Aegis Sdn. Bhd.
Registration No.: 1456960-D
RF07, Level R, Skypark @OneCity,
Jalan USJ 25/1,
47650 Subang Jaya,
Selangor, Malaysia

Email: office@avantaegis.my
Phone: +603 5022 0893

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business operations, legal requirements, technology, or data protection practices.

The latest version of this Privacy Policy will be published on our website. Continued use of our website or services after any update constitutes acknowledgement of the revised Privacy Policy.